How to Create a Password Secured PDF File without Adobe Reader. We assume that you haven't installed Adobe Acrobat Reader yet, and you want to create a password protected PDF file but puzzled on how to password protect a PDF file without using Adobe Reader.Here this article will show how to. Adobe Acrobat. If you want to share a PDF file with some private and confidential information, you can use Adobe Acrobat to add password protection to PDF using the steps outlined below. Start by purchasing or downloading a copy of Adobe Acrobat and install it in your device if you don’t have one. Launch the application and open the PDF file you want to password protect.

Below are several free ways to password protect a PDF file, a pretty easy thing to do no matter which way you go about it. There are software programs you can download for encrypting the PDF but some are online services that work in your web browser.

You might want to apply a document open password to a PDF file you're storing on your own computer so no one can open it unless they know the specific password chosen to encrypt it. Or maybe you're sending the file over email or storing it online, and you want to ensure that only specific people who know the password will be able to view the PDF.

Some free PDF editors have the ability to password protect PDFs, too, but we recommend using one of the tools below. Of the few PDF editors that also support encryption, not many of them will do so without adding a watermark to the file, which of course isn't ideal.

Keep in mind that these methods are not completely foolproof. While PDF password remover tools are handy when you forget the password to your own PDF, they can also be used by others to find the password to your PDFs.

Password Protect a PDF With a Desktop Program

These four programs must be installed to your computer before you can use them to password protect a PDF file. You might even already have one of them, in which case it'll be quick and easy to just open the program, load the PDF, and add a password.

However, if you're looking for a much faster (but still free) way to make the PDF have a password, skip down to the next section below for some free online services that can do the exact same thing.

All of the programs and services mentioned below work perfectly fine in versions of Windows from XP up through Windows 10. While only one is unavailable for macOS, don't miss the section at the very bottom of this page for instructions on encrypting a PDF on a Mac without having to download any of these tools.

One absolutely free program that can not only convert PDFs to other formats like EPUB, DOCX, HTML, and JPG but also put a password on a PDF, is PDFMate PDF Converter. It works on Windows only.

You don't have to convert the PDF to one of those formats because you can instead choose PDF as the export file format and then change the security settings to enable a document open password.

1. Choose Add PDF at the top of PDFMate PDF Converter.

2. Select the PDF you want to work with, and then choose Open.

3. Once it's loaded into the queue, choose PDF from the bottom of the program, under the Output File Format: area.

4. Select Advanced Settings near the top right of the program.

5. In the PDF tab, put a check next to Open Password.

   You can optionally choose Permission Password, too, to set up a PDF owner password to restrict editing, copying, and printing from the PDF.

6. Choose Ok to save the PDF security options.

7. Select Output Folder toward the bottom of the program and then pick where the password protected PDF should be saved.

   The PDF can be saved to the same location as the original or you can choose Custom to pick a different folder.

8. Hit the big Convert button at the bottom of PDFMate PDF Converter to save the PDF with a password.

9. If you see a message about upgrading the program, just exit that window. You can also close down PDFMate PDF Converter once the Status column next to the PDF entry reads Success.

Adobe Acrobat

Adobe Acrobat can add a password to a PDF, too. If you don't have it installed or would rather not pay for it just to password protect a PDF, feel free to grab the free 7-day trial.

1. Go to File > Open to locate the PDF that should be password protected with Adobe Acrobat; select Open to load it. You can skip this first step if the PDF is already open.

2. Go into the Security tab.

3. Next to Security Method:, select the drop-down menu and choose Password Security.

4. At the top of that window, under the Document Open section, put a check in the box next to Require a password to open the document.

5. At this point, you can continue through these steps to save the PDF with just a document open password, but if you also want to restrict editing and printing, stay on the Password Security - Settings screen and fill out the details under the Permissions section.

6. Choose OK and confirm the password by typing it again in the Confirm Document Open Password window.

7. Choose OK on the Document Properties window to return to the PDF.

8. Save the PDF to write the open password to it. You can do that via File > Save or File > Save As.

Microsoft Word

It might not be your first guess that Microsoft Word can password protect a PDF, but it's most certainly capable of doing so! Just open the PDF in Word and then go into its properties to encrypt it with a password.

1. Open Microsoft Word and select Open Other Documents from the bottom left side.

   If Word is already open to a blank or existing document, Go to File.

2. Navigate to Open and then Browse.

3. Locate the PDF file you want to put a password on, and then choose Open.

4. Choose OK on the message about Microsoft Word converting the PDF into an editable form.

5. From the Save as type:drop-down menu that probably says Word Document (*.docx), choose PDF (*.pdf).

6. Select the box next to Encrypt the document with a password from the bottom of the prompt.

7. Choose OK to save and exit that window.

8. Pick where to save the new PDF file and then select Save.

9. You can now exit any open Microsoft Word documents that you're not longer working in.

OpenOffice Draw

OpenOffice is a suite of several office products, one of which is called Draw. By default, it cannot open PDFs very well, nor can it be used to add a password to a PDF. However, the PDF Import extension can help, so be make sure to install that extension once you have OpenOffice Draw on your computer.

The formatting might be a bit off when using PDFs with OpenDraw Draw because it's not really intended to be a PDF reader or editor. This is why we've listed it after the better options above.

1. Select and open the PDF file you want password protected.

   It might take several seconds for Draw to open the file, especially if there are several pages and lots of graphics. Once it's fully opened, you should take this time to edit any text that might have been altered when Draw attempted to import the PDF file.

2. Navigate to File > Export as PDF.

3. Under the Set open password section, type into both text fields the password that you want the PDF to have to prevent someone from opening the document.

   You can also put a password in the Set permission password fields if you want to protect the permissions from being changed.

4. Choose OK to save and exit that window.

5. Choose Export and then pick the name of the new PDF and where it should be saved.

6. You can now exit OpenOffice Draw if you're done with the original PDF.

How to Password Protect a PDF Online

Use one of these websites if you don't have those programs from above, aren't willing to download them, or would just prefer to add a password to your PDF in a faster way.

Soda PDF is an online service that can password protect PDFs for free. It lets you upload PDFs from your computer or load them directly from your Dropbox or Google Drive account.

Smallpdf is extremely similar to Soda PDF except it defaults to 128-bit AES encryption. Once your PDF is uploaded, the encryption process is quick and you can save the file back to your computer or your account at Dropbox or Google Drive.

FoxyUtils is one more example of a website that lets you encrypt PDFs with a password. Just upload the PDF from your computer or a cloud storage site, choose a password, and optionally put a check in any of the custom options like to allow printing, modifications, copying and extracting, and filling out forms.

You have to make a free user account at FoxyUtils in order to save your password protected PDF.

How to Encrypt PDFs on macOS

Most of the programs and all of the websites from above will work just fine for password protecting PDFs on your Mac. However, they really aren't necessary since macOS provides PDF encryption as a built-in feature!

1. Open the PDF file to have it load in Preview. If it doesn't open automatically, or a different application opens instead, open Preview first and then go to File > Open.

2. Navigate to File > Export as PDF.

3. Name the PDF and choose where you want to save it.

4. Put a check in the box next to Encrypt.

   If you don't see the 'Encrypt' option, use the Show Details button to expand the window.

5. Enter the password for the PDF, and then do it again to verify.

6. Hit Save to save the PDF with the password enabled.

Microsoft Office lets you encrypt your Office documents and PDF files, allowing no one to even view the file unless they have the password. Modern versions of Office use secure encryption that you can rely on–assuming you set a strong password.

The instructions below apply to Microsoft Word, PowerPoint, Excel, and Access 2016, but the process should be similar in other recent versions of Office.

How Secure Is Microsoft Office’s Password Protection?

Microsoft Office’s password-protection features have gotten a bad rap in the past. From Office 95 to Office 2003, the encryption scheme was very weak. If you have a document password-protected with Office 2003 or an earlier version, the password can be easily and quickly bypassed with widely available password cracking software.

With Office 2007, Microsoft got more serious about security. Office 2007 switched to the Advanced Encryption Standard (AES) with a 128-bit key. This is widely considered secure, and means that Office now uses real, strong encryption to protect your documents when you set a password. We tested the PDF encryption feature and found that it uses 128-bit AES encryption on Office 2016, too.

There are two big things you need to watch out for. First, only passwords that fully encrypt the document are secure. Office also allows you to set a password to “Restrict Editing” of a file–in theory, allowing people to view a file but not edit it without a password. This type of password can be easily cracked and removed, allowing people to edit the file.

Also, Office’s encryption only works well if you’re saving to modern document formats like .docx. If you save to older document formats like .doc–which are compatible with Office 2003 and earlier–Office will use the older, not-secure version of the encryption.

But, as long as you’re saving your files in modern Office formats and using the “Encrypt with Password” option instead of the “Restrict Editing” option, your documents should be secure.

How to Password Protect an Office Document

To password protect an Office document, first open it in Word, Excel, PowerPoint, or Access. Click the “File” menu at the top-left corner of the screen. On the Info pane, click the “Protect Document” button and select “Encrypt with Password.”

The button is only named “Protect Document” in Microsoft Word, but it’s named something similar in other apps. Look for “Protect Workbook” in Microsoft Excel and “Protect Presentation” in Microsoft PowerPoint. In Microsoft Access, you’ll just see a an “Encrypt with Password” button on the Info tab. The steps will otherwise work the same.

NOTE: If you only want to restrict editing of the document, you can choose “Restrict Editing” here, but as we said, that is not very secure and can easily be bypassed. You’re better off encrypting the entire document, if you can.

RELATED:How to Create a Strong Password (and Remember It)

Enter the password you want to encrypt the document with. You’ll want to choose a good password here. Weak passwords can be easily guessed by cracking software if someone gains access to the document.

Warning: You’ll lose access to the document if you ever forget your password, so keep it safe! Microsoft advises you write down the name of the document and its password and keep it in a safe place.

When a document is encrypted, you’ll see the “A password is required to open this document” message on the Info screen.

The next time you open the document, you’ll see an “Enter password to open file” box. If you don’t enter the correct password, you won’t be able to view the document at all.

To remove the password protection from a document, click the “Protect Document” button and select “Encrypt with Password” again. Enter a blank password and click “OK.” Office will remove the password from the document.

How to Create a Password Protected PDF File

You can also export an Office document to a PDF file and password protect that PDF file. The PDF document will be encrypted with the password you provide. This works in Microsoft Word, Excel, and PowerPoint.

To do this, open the document, click the “File” menu button, and select “Export.” Click the “Create PDF/XPS” button to export the document as a PDF file.

Click the “Options” button at the bottom of the save dialog window that appears. At the bottom of the options window, enable the “Encrypt the document with a password” option and click “OK.”

Enter the password you want to encrypt the PDF file with and then click “OK.”

When you’re done, enter a name for the PDF file and click the “Publish” button. Office will export the document to a password-protected PDF file.

Acrobat Password Recovery

Warning: You won’t be able to view the PDF file if you forget the password. Be sure to keep track of it or you’ll lose access to your PDF file.

You’ll have to enter the PDF file’s password when you open it. For example, if you open the PDF file in Microsoft Edge–Windows 10’s default PDF viewer–you’ll be asked to enter the password before you can view it. This also works in other PDF readers.

This feature can help protect particularly sensitive documents, especially when you store them on a USB drive or in an online storage service like Microsoft OneDrive.

Full-disk encryption like Device Encryption and BitLocker on a Windows PC or FileVault on a Mac is more secure and painless for protecting all the documents on your computer, however–particularly if your computer is stolen.

How To Password Protect Adobe

• › How to Disable or Enable Tap to Click on a PC’s Touchpad
• › How HTTP/3 and QUIC Will Speed Up Your Web Browsing
• › Motherboards Explained: What is ATX, MicroATX, and Mini-ITX?
• › How to Use the chroot Command on Linux
• › How to Make iPhone Apps Always Ask for Location Access